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fax-server
You need to send a fax but there is no fax-machine available? No problem for us!
All you need are: internet access, e-mail program (Outlook Express) and a registration with NETRING Telekom. This service is provided by NETRING Telekom automatically and you pay only for the time your fax transmission occupies a line and this to our standard call fees. No additional registration is needed. Knowing your PIN-code is enough to start this operation.
SENDING FAXES BY E-MAIL BY USING STANDARD MAIL SOFTWARE
To send a fax using a standard mail program (for example, Outlook Express) you have to follow these steps :
-- you enter your PIN code to the field TO then receiver`s fax number and NETRING Telekom`s fax-server address < in angle brackets > . For example for Moscow: xxxxxxx007095999999-- NO SPACES OR ANY OTHER CHARACTERS SHOULD BE USED !!!
-- in the field SUBJECT you enter e-mail address where activity report (fax delivery status) should be mailed. If no entry is done, the activity report will nor be sent.
* 1. pls. write your message by using Latin letters only; 2. this configuration doesn`t support file attachments.
-- now, please push button SEND.
SENDING FAX THROUGH E-MAIL USING FaxMaker Client software (recommended).
1. FaxMaker Client is a program which allows speeding up and simplifying sending your documents to a remote fax machine. Although fax sending goes by e-mail, for the user it looks just like printing a document directly to a remote fax machine. The installation of the client software on your computer generates a new virtual printer called faxmaker .
Just open any document in Windows that you want to send to the fax of recipient. For example: document with extension . doc in word editor, picture with extension .gif in a graphical editor Paint and so on. Choose faxmaker as printing device and click the command to print your document out or any necessary quantity of pages from it. In a short while faxmaker`s dialogue icon will appear. You will have to enter one or several receiver`s fax numbers. Besides of that you can enter additional parameters: start time of fax sending, quality of document, e-mail address where to send activity report should be sent, etc. When all preparations are completed click the SEND button in the faxmaker`s window. The window will disappear in few seconds which means your document has been sent to the address of automatic fax-server which in its turn will deliver your document .
In a short time you will receive activity report to the e-mail address you specified. If faxmaker would fail to deliver your fax, you would receive a notice specifying the reason of the failure.
2. Recommendations for installing and setting up faxmaker for SMTP.
2.1 You may download a copy of the FAX-CLIENT software from this website. Chapter HOW TO BECOME A CLIENT -- DOCUMENTATION, FILES in folder FAX-CLIENT .
2.2 Copy the FAX-CLIENT folder onto hard disk and start setup.exe file from its sub-folder INSTALL.
2.3 The SETUP will offer to choose languages. By clicking NEXT you will get English.
2.4 Then SETUP program will offer to choose from :
FaxMaker SendFax client
Outlook98 / 2000
Outlook Express
Choose 2 FaxMaker SendFax client and push NEXT.
2.5 SETUP will offer you to fill out following fields :
Sender e-mail address ( enter your e-mail address ),
E-mail address of fax mailbox: enter here fax@netring.at
Name or IP address of SMTP server. Write your SMTP server`s address. If you donīt know your SMTP server`s address, youīll have ask your internet service provider.
SMTP port 25.
2.6 Further, SETUP will offer options :
I wish to have advanced fax viewing
I wish to have minimal fax viewing
Choose I wish to have minimal fax viewing and click button NEXT.
2.7 Now choose a disk for the programīs installation and click button Next.
When installation is completed click button FINISH.
2.9 After restarting your computer you may send faxes. (attention ! see chapter 4).
3.Description of faxmaker`s abilities.
3.1 There are following options featured in faxmakerīs window: Send Fax, Cover page, Phonebook, Options and buttons Send and Close. Lets look at them in details.
3.1.1 Send Fax has following fields:
Subject -- this is a field where you may enter an e-mail address where you wish to receive fax delivery reports.
To -- the name of recipient which is ignored by the server and unnecessary to fill out.
Company -- name of recipient`s company. This field is also ignored by the server and unnecessary to fill out.
Fax# -- this field requires your PIN-code and recipientīs fax number.
Fax numbers format:
To send fax in Vienna, enter your 10-digit PIN-code and recipient`s fax number in Vienna in one line without spaces.
To send fax to Moscow -- dial your 10-digit PIN-code and recipient`s fax number in Moscow in one line without spaces. Moscow fax number should be dialed according to international codes range ( i.e. 007095xxxxxxxxxx).
Do not write any other characters in the fax number except digits.
There is a possibility to send the same document to several receivers. To use this option you need to fill out Fax# and fields To and Company, then you need to click ADD. Entered information about the recipient will appear in window Recipient . If you decided not to send a fax to this recipient: put a cursor on window Recipient and click Remove. By clicking the button To Phonebook you can store information about this recipient in your phonebook ( see further ).
Attachment List shows filenames which will be sent to fax-server. Buttons Attach, Detach and Preview are used for adding, deleting and reviewing such files accordingly.
By clicking the button Schedule you may enter time countdown when fax-server starts delivery of your document to the recipient. The time you enter is LOCAL TIME.
Send Cover Page includes a title page to the sending document. It will be sent as the first page followed by other pages (see further).
3.2 Cover Page allows you to create and edit a title page. If you wish to send title page along with document, you need to type its cap and to write a text in Message text window.
Instead of manually entering the text you may open file with done text and edit it. To do so you need to click the button Open. You may save text in file by clicking the button Save as.... When title page is ready, donī t forget to put option Send cover page to icon Send fax.
3.3 Phonebook is very convenient feature if you are using long recipientsī lists. You may have several phonebooks. The current one is shown in window Phonebook. The information about names and companies appears in central window. To add new recipient from phonebook to the list of recipients of given document you need to select a required recipient and click the button Select. Options button has many options used for working with the phonebook.
3.4 Options. This feature has options used not frequently. Subdivision SMTP gateway options includes the fields which were mentioned in subchapter 2.5. The instructions of filling out are attached.
3.5 When preparation is completed and all options are done you may send your fax by clicking the button Send. After a short while the window will disappear which signals that document has been sent to the fax-server.
If window stays longer than expected please check network connection.
4. Possible problems and methods of fixing.
4.1 If you send fax from Office 97 you will need to rid of Microsoft defect regarding Russian letters. This defect would be seen if received fax had contained squares instead of Cyrillic letters.
4.1.1 Turn regedit.exe program on ( buttons regedit-Enter).
4.1.2 Choose HKEY_CURRENT_USER/Software/Microsoft/office/8.0/Word/faxmaker. If faxmaker does not appear you need to rename Microsoft Fax to faxmaker or to make such a line.
4.1.3 Add the new line FLAGS and give it number (meaning ) 8192. If this line is already featured then there is no need to do it again.
4.1.4 Close edit program and restart the computer.
4.2 If sending document does not fit into standard fax page width then faxmakers driver will divide this page in two pages meanwhile fax-server cannot fix this problem while processing your mail . So if you arenīt sure that width of your document fits standard fax page ( it is about 210 mm ) we will recommend to send test copy of this document to some other fax number and check its quality . If some page is divided itīs recommended to decrease the width and check the quality again.
4.3 While using Attachment option please be advised that fax-server doesnīt support any files attachments except files with extensions: DOC, WRI, XLS, TIFF, SNP, PDF, GIF.
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